Purchase Order Status Legend
Purchase Order Status Types Explained
See below for an explanation of each type of status that a Purchase Order can be found in.
Not Sent
Not Sent means that the Purchase Order has been created against an approved Purchase Requisition, but it has not yet been marked as Sent. Invoices cannot be matched and Goods cannot be received against a Purchase Order in a Not Sent state.
Sent
Sent means that the Purchase Order has been created against an approved Purchase Requisition, and it has been marked as Sent. The Purchase Order can actually be in a Sent state, without it having been electronically delivered to the Supplier. This is an option when marking the Purchase Order as Sent. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order with the Supplier, and you don't wish to send them a duplicate order.
Not Received
Not Received means that the Purchase Order has been marked as Sent, but no Goods Receiving notes have been created against the Purchase Order yet. In PurchasePlus, all items listed on a Purchase Order need to be marked as received on one or more Goods Receiving notes.
Partly Received
Partly Received means that the Purchase Order has been marked as Sent, and some of the items have been marked as received on a Goods Receiving note. Not all of the items have been received yet.
Received
Received means that all items on the Purchase Order have been marked as received across one or more Goods Receiving note. Once fully received, your accounts payable team can compare a Purchase Order to a matched Invoice to understand if the Invoice should be paid.
Invoiced
All invoiced states indicate that at least one Invoice has been matched to the Purchase Order. A green Invoiced state indicates that all received products have been fully accounted for on one or more of the matched Invoices.
Invoiced
An orange Invoiced state indicates that at least one of the received products has not yet been accounted for on one or more of the matched Invoices.
Invoiced
A red Invoiced state indicates that the total of matched invoices exceeds the value of the Purchase Order.
Closed
Invoiced means that at least one Invoice has been matched to the Purchase Order and some or all of the items on the Purchase Order have been invoiced. There are three sub-states of the Invoiced State
Cancelled
Cancelled means that at least one Invoice has been matched to the Purchase Order and some or all of the items on the Purchase Order have been invoiced. There are three sub-states of the Invoiced State
Purchase Order Status Legend
Purchase Order Status Types Explained
See below for an explanation of each type of status that a Purchase Order can be found in.
Not Sent
Not Sent means that the Purchase Order has been created against an approved Purchase Requisition, but it has not yet been marked as Sent. Invoices cannot be matched and Goods cannot be received against a Purchase Order in a Not Sent state.
Sent
Sent means that the Purchase Order has been created against an approved Purchase Requisition, and it has been marked as Sent. The Purchase Order can actually be in a Sent state, without it having been electronically delivered to the Supplier. This is an option when marking the Purchase Order as Sent. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order with the Supplier, and you don't wish to send them a duplicate order.
Not Received
Not Received means that the Purchase Order has been marked as Sent, but no Goods Receiving notes have been created against the Purchase Order yet. In PurchasePlus, all items listed on a Purchase Order need to be marked as received on one or more Goods Receiving notes.
Partly Received
Partly Received means that the Purchase Order has been marked as Sent, and some of the items have been marked as received on a Goods Receiving note. Not all of the items have been received yet.
Received
Received means that all items on the Purchase Order have been marked as received across one or more Goods Receiving note. Once fully received, your accounts payable team can compare a Purchase Order to a matched Invoice to understand if the Invoice should be paid.
Invoiced
All invoiced states indicate that at least one Invoice has been matched to the Purchase Order. A green Invoiced state indicates that all received products have been fully accounted for on one or more of the matched Invoices.
Invoiced
An orange Invoiced state indicates that at least one of the received products has not yet been accounted for on one or more of the matched Invoices.
Invoiced
A red Invoiced state indicates that the total of matched invoices exceeds the value of the Purchase Order.
Closed
Invoiced means that at least one Invoice has been matched to the Purchase Order and some or all of the items on the Purchase Order have been invoiced. There are three sub-states of the Invoiced State
Cancelled
Cancelled means that at least one Invoice has been matched to the Purchase Order and some or all of the items on the Purchase Order have been invoiced. There are three sub-states of the Invoiced State
Purchase Order Status Legend
Purchase Order Status Types
A Purchase Order is created for a Supplier when a Purchase Requisition is approved. Depending on your organisation settings, it may be created in a Sent or Not Sent state. See below for an explanation of each type of Purchase Orders status.
Not Sent
Not Sent means that the Purchase Order has been created, but it has not yet been marked as Sent. Invoices cannot be matched and Goods cannot be received against a Purchase Order in a Not Sent state.
Sent
Sent means that the Purchase Order has been created and it has been marked as Sent. The Purchase Order can actually be in a Sent state, without it having been electronically delivered to the Supplier. This is due to an option when marking the Purchase Order as Sent. There may be reasons why the PO should not be electronically delivered to the Supplier, for example you may have phoned ahead and placed your order with the Supplier, and you don't wish to send them a duplicate order.
Closed
Closed is the successful final state of the Purchase Order. A Purchase Order can be closed when all products have been received, and all received products are accounted for on one or more matched Invoices. Depending on your organisation settings, Purchase Orders may be automatically closed once these conditions are met. If not, it is also common for Purchase Orders to be manually marked as closed by a user at your organisation.
Cancelled
Cancelled means that the the Purchase Order has been marked as cancelled. A Purchase Order can only be cancelled if it is in a Not Sent state, and no Invoices have been matched to the Purchase Order yet.
Match Invoice to PO172342
Available Invoices
Here you can search for Invoices to match to this Purchase Order. Only Invoices from the Supplier Zeus Wholesale will appear here. You can match one or more Invoices to a Purchase Order so that the Invoice can be approved and reconciled by your finance team.
Invoice Number
Invoice Status
Invoice Total
Match
INV000132
Open
$131.12
INV000133
Flagged
$131.12
INV000133
Cancelled
$131.12
INV000133
Closed
$131.12
INV000133
Flagged
$131.12
INV000134
Closed
$131.12
INV000134
Cancelled
$131.12
INV000134
Reconciled
$131.12
Calculate Menu Costs
Cost Basis
Decide if you would like the cost of each recipe to be derived from Stock Item Unit value, or Best Supplier Quote.
Stock Item Value
Automatically set the Receiving Quantity to match the Yet to Receive quantity.
Best Supplier Quote
Automatically set the Receiving Quantity to match the Yet to Receive quantity.
Recipe
Quantity
Cost %
Yield
Cost Price
Sale Price
32
29%
4
$53.20
$180.00
Warehouse B
Toilet Rolls
Toilet Rolls
Count By Each
Purchase Order Unit Price
2
$
2
0.36
Invoice Unit Price
2
$
2
0.39
Override Unit Price
Receiving Unit Price
2
$
2
0.39
13th October 2022 9:46am
Add Vehicle Temperature
Add Product Temperature
Add Expiration Date
Add Produced Date
Add Physical Stocking Date
Receive to Inventory Summary
A Quantity of 12 x Toilet Rolls (count by each) will be received into Warehouse B at a Unit Value of $0.39 each. The Total Received Value will be $4.68. This will result in all outstanding items from this Purchase Order line being received.
Zeus Wholesale
Supplier Details
You can contact the supplier using the details below.
Delivery Fees
The table below shows delivery fees for this supplier by total order value, excluding tax. The delivery fees are based on your trading agreement with this Supplier. Delivery fees will only appear on the Purchase Order once the Requisition has been submitted and approved. Delivery fees shown here are a general guide and the supplier reserves the right to charge additional delivery fees based on weight or volume or certain products.
The supplier has not added any delivery fee information to your trading agreement in PurchasePlus. Please contact the supplier using the details above to discuss delivery fees.
PO172356 Marked as Sent
Sent Time and Date
The time and date that this Purchase Order was marked as Sent.
13th October 2022 9:46am
This Purchase Order has already been successfully marked as Sent
Purchase Order Line Info
Send PO172356?
Send Purchase Order to the Supplier?
When sending the Purchase Order, you can uncheck the option below to prevent the Supplier from receiving it. The Purchase Order will be marked as Sent, but the Supplier will not receive it electronically. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order and you don't wish to send the Supplier a duplicate order.
The following delivery method will be used below and click send to have the Purchase Order electronically delivered to the Supplier. If the Supplier has multiple delivery methods, their preferred method will appear at the top of the list.
Email orders@zeuswholesale.com.au
Receive Goods
Pre-Fill Receiving Quantities
Warehouse B
Receive Goods
You are about to create a Goods Receiving Note against this Purchase Order. Here you can decide to receive the goods to a stock location within your inventory, or not. If you decide not to receive to inventory, the goods you select will be marked as received, but they won't be added to a stock location.
Receive to Inventory
Warehouse B
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PO Number
The unique number to identify this Purchase Order.
PO172342
Requisition
The Approved Purchase Requisition that this Purchase Order was created from. Purchase Orders can only be created from an Approved Requisition.
Reference
The reference or description given to this Purchase Order. This was taken from the Requisition reference and will be visible to the Supplier.
Fruit and Veg Order
Status
The current status of this Purchase Order. Click the status to see an explanation of each status type.
Received Status
The Received status indicates if the Purchase Order items are Not Received, Partly Received or Fully Received.
Partly Received
Some products on this Purchase Order have been received.
Invoiced Status
The Invoiced status indicates if the Purchase Order is Not Invoiced, Partly Invoiced or Fully Invoiced.
Partly Invoiced
Some products on this Purchase Order have been Invoiced.
Supplier
The Supplier whom the Purchase Order is for.
Supplier Phone
The contact phone number of the Supplier.
+61 8234 5678
Department
The Department that this Purchase Order expense will be recorded against.
Kitchen
Account Code
The account code that this Purchase Order expense will be recorded against.
00001111
Update
Sent Date
If the Purchase Order has been Sent, this is the date that the Purchase Order was marked as Sent.
Monday, November 21st 2022
Send to Supplier?
If the Purchase Order has been marked as Sent, this indicates if the Purchase Order was electronically sent to the Supplier.
Delivery Date
The delivery date recorded on the Purchase Order. This is the date that the Supplier will be expected to make delivery.
Wednesday, November 23rd 2022
Update
Delivery Address
The delivery address is the location that Suppliers will be expected to deliver to. It will appear to the Supplier on the Purchase Order.
123 Smith St Sydney NSW 2000 Australia
Update
Matched Invoices
As one or more Invoices are matched to the Purchase Order, the Invoices are listed here.
Receiving Notes
As goods are received, the Receiving Notes created against this Purchase Order are listed here.
Image
Recipe
Recipe Card
Code
Menus
Recipes can be added to one or more Menus as a way to organise your Recipes and further calculate costs of entire menus.
Yield
The Yield Quantity is the number of individual units that will be made from this Recipe.
Cost %
Cost Price
Sale Price
More
32
338611
1
29%
$13.30
Tax Exclusive
$45.00
Tax Exclusive
32
597296
1
35%
$12.50
Tax Exclusive
$35.00
Tax Exclusive
20 x 50g Unit
32
1227153
20
25%
$1.00
Tax Exclusive
$4.00
Tax Exclusive
1 x Each of 1
32
3276411
1
32%
$8.20
Tax Exclusive
$25.00
Tax Exclusive
32
3276411
1
35%
$12.30
Tax Exclusive
$35.00
Tax Exclusive
Order Instruction
Please keep chilled below 4 degrees
Department and Account Code
Kitchen - Food and Beverage 0001153
Received Status
The Received status shows if the item is Not Received, Partly Received or Fully Received.
Invoiced Status
The Invoice status shows if the item is Not Invoiced, Partly Invoiced or Fully Invoiced.
Ordered Qty
The Quantity Ordered on the Purchase Order.
1
Received Qty
The Quantity that has been recorded as Received on one or more Receiving Notes.
Yet to Receice Qty
The outstanding quantity that is yet to be recorded as Received.
PO Unit Price
The tax exclusive Unit Price recorded on the Purchase Order.
PO Tax %
The Tax Percentage recorded on the Purchase Order.
Invoice Unit Price
The tax exclusive Unit Price recorded on the linked Invoice line, if a linked Invoice line is found.
Invoice Tax %
The tax percentage recorded on the linked Invoice line, if a linked Invoice line is found.
1
Ordered Qty
$91.58
Plus 10% Tax
Order Instruction
Please keep chilled below 4 degrees
Department and Account Code
Food and Beverage 0001153
Received Status
Your organisation has tagged this Supplier as a Preferred Supplier
Partly Received
Some products on this Purchase Order have been received.
Invoiced Status
Your organisation has tagged this Supplier as a Preferred Supplier
Invoiced
At least one Received Product has not been Invoiced.
Ordered Qty
Your organisation has tagged this Supplier as a Preferred Supplier
1
Received Qty
Your organisation has tagged this Supplier as a Preferred Supplier
Yet to Receice Qty
Your organisation has tagged this Supplier as a Preferred Supplier
PO Unit Price
Your organisation has tagged this Supplier as a Preferred Supplier
Invoice Unit Price
Your organisation has tagged this Supplier as a Preferred Supplier
3
Ordered Qty
$7.02
Plus 10% Tax
General
Recipe Name
A brief description of the Purchase Order. The Reference will be copied from the Purchase Requisition that this Purchase Order was created from. The Reference will be visible to Suppliers and anyone at your organisation. You can make changes to the Reference here if needed while the Purchase Order is in a Not Sent state.
Blueberry Muffin
Recipe Code
Please select the date you'd like to take delivery of this order. This will be the date that the Supplier will expected to deliver the ordered items. You can make changes to the Delivery Date here while the Purchase Order is in a Not Sent state.
1524172
Sale Price
Please select the date you'd like to take delivery of this order. This will be the date that the Supplier will expected to deliver the ordered items. You can make changes to the Delivery Date here while the Purchase Order is in a Not Sent state.
AUD
4.19
Cost Preference
When sending the Purchase Order, you can uncheck the option below to prevent the Supplier from receiving it electronically. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order and you don't wish to send the Supplier a duplicate order.
Best Buy Price
Stock Value Price
Unit Size and Measure
If applicable, you can set a Department then an Account Code to record this Purchase Order against. Your organisation may use Department and Account Codes for recording expenses. The Department and Account Code will be copied from the Purchase Requisition that this Purchase Order was created from. You can make changes to these fields here if needed while the Purchase Order is in a Not Sent state.
Unit Size
50
Unit of Measure
g
Yield Quantity
If applicable, you can set a Department then an Account Code to record this Purchase Order against. Your organisation may use Department and Account Codes for recording expenses. The Department and Account Code will be copied from the Purchase Requisition that this Purchase Order was created from. You can make changes to these fields here if needed while the Purchase Order is in a Not Sent state.
20
Recipe Details
PO Number
PR017254
Delivery Date
Wednesday, November 23rd 2022
Total Excluding Tax
$104.89
Tax
$11.68
Total Including Tax
$116.89
Requisition
Show More Details
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
$91.58
Plus 10% Tax
Order Instruction
Please keep chilled below 4 degrees
Department and Account Code
Food and Beverage 0001153
1
Quantity
$91.58
Plus 10% Tax
TORK 2Ply Toilet Roll
Carton of 6
$2.34
Plus 10% Tax
3
Quantity
$7.02
Plus 10% Tax
Another Product
Carton of 6
$1.00
Plus 10% Tax
3
Quantity
$3.00
Plus 10% Tax
Minimim Order Value $50. You're $44.85 short of the minimum order value for this Supplier. You can still place the order, but the Supplier may charge additional delivery fees.
Product
Invoiced
Received
Received Qty
Ordered Qty
Info
Unit Price
Tax
Total
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
Invoiced
All of the ordered items have been Invoiced.
Not Received
None of the ordered items have been received.
0
1
$91.58
10%
$91.58
Order Instruction
Example order instruction
Department and Account Code
Food and Beverage 0001153
TORK 2Ply Toilet Roll
Carton of 6
Partly Invoiced
Some of the ordered items have been Invoiced.
Received
All of the ordered items have been received.
3
3
$2.34
10%
$7.02
Another Product
Carton of 6
Not Invoiced
None of the ordered items have been Invoiced.
Partly Received
Some of the ordered items have been received.
1
3
$1.00
10%
$3.00