Manage Column Preferences
Column Preferences
Here you can manage your column preferences for this table view. These preferences will be saved onto your account at this organisation and they will be applied to this view each time you visit it. You can decide which columns to show or hide, as well as which column to sort the view by. For technical reasons there are some columns that cannot be hidden or sorted by. If required, you can reset this view to the system defaults by clicking the restore button below.
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Tax
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PO172356 is Not Sent
Not Sent Status
A Not Sent Purchase Order has been created from an Approved Purchase Requisition, but it is yet to be Sent to the Supplier. Prior to being Sent, items on a Purchase Order cannot be Received or Invoiced. You can send this Purchase Order now using the button below.
Not Sent
Send Purchase Order Electronically?
If you decide to Send the Purchase Order, you can uncheck this option below to prevent the Supplier from receiving it electronically. The Purchase Order will be marked as Sent, but PurchasePlus will not electronically deliver it to the Supplier. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order and you don't wish the Supplier to receive a duplicate order.
Send Purchase Order Electronically
Cancel
Send
Send PO172356?
Send Purchase Order Electronically?
If you decide to Send the Purchase Order, you can uncheck this option below to prevent the Supplier from receiving it electronically. The Purchase Order will be marked as Sent, but PurchasePlus will not electronically deliver it to the Supplier. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order and you don't wish the Supplier to receive a duplicate order.
Send Purchase Electronically
The following delivery method will be used below and click send to have the Purchase Order electronically delivered to the Supplier. If the Supplier has multiple delivery methods, their preferred method will appear at the top of the list.
Email orders@zeuswholesale.com.au
Cancel
Send
Approved
Approved Status
An approved requisition is a requisition that was submitted for approval, then approved by the relevant users in the approval workflow. An approved requisition will generate Purchase Orders for each Supplier included in the Requisition. An approved requisition can be closed, or it can be left in the approved state.
Approved
Requested By
The user who created the Requisition.
Sunny Sun
11th January 2:12pm
Submitted By
The user who submitted the Requisition.
Sunny Sun
11th January 2:35pm
Approved By
The user who granted final approval for this Requisition.
Jack Nyholm
11th January 4:56pm
Purchase Orders
The Purchase Orders that were created when this Requisition was Approved.
PO172345
Not Sent
PO172346
Sent
Close Requisition
Close
PO172347 is Cancelled
Cancelled Status
A Cancelled Purchase Order is no longer active and the items on it cannot be Received or Invoiced. A Purchase Order can be cancelled prior to it being marked as Sent. Once a Purchase Order is Cancelled, it cannot be un-cancelled.
Cancelled
Cancelled By
The user who Cancelled the Purchase Order.
Sunny Sun
11th January 2:12pm
Close
PO172343 is Closed
Closed Status
A Purchase Order can be closed once it has been Sent, and all items on the Purchase Order have been fully Received and fully Invoiced. Closed is the final state of a Purchase Order and it indicates that the Purchase Order items have been successfully received and invoiced.
Closed
Closed By
The user who Closed the Purchase Order.
Sunny Sun
15th January 1:43pm
Re-Open
Close
PO172356 is Sent
Sent Status
The Sent status indicates that the Purchase Order has been marked as Sent and the items on the Purchase Order can now be Received and Invoiced. Once all items on the Purchase Order are Received and Invoiced, the Purchase Order can be Closed.
Sent
Sent By
The user who marked the Purchase Order as Sent.
Sunny Sun
11th January 2:12pm
Electronic Send Events
When the Purchase Order was marked as Sent, depending on the settings applied at the time, it may or may not have been electronically sent to the Supplier. If it was electronically sent, each send event will be listed below. There may be reasons why a Purchase Order was not electronically sent to the Supplier, for example the order may have been placed by phone and the user did not want the Supplier to receive a duplicate order.
11th Jan 2022 2:06pm
Sent
Sent Date
The time and date of the Send Event.
11th Jan 2022 2:06pm
State
The state of the the Send Event, either Sent or Failed.
Sent
Sent By
The user who initiated the Send Event.
Sunny Sun
Sent To
The electronic destination of the Send Event.
baking@freshfood.com.au
Update
Content
The Purchase Order content that was included in the Send Event.
Receive Goods
View Content
11th Jan 2022 3:12pm
Failed
Sent Date
The time and date of the Send Event.
11th Jan 2022 3:12pm
State
The state of the the Send Event, either Sent or Failed.
Failed
Sent By
The user who initiated the Send Event.
Sunny Sun
Sent To
The electronic destination of the Send Event.
baking@freshfood.com.au
Update
Payload
The Purchase Order content that was included in the Send Event.
Receive Goods
View Content
// Empty state of Sent Events
No Send Events Found
Manage Send Events
Close
Consolidate Purchase Orders
Use this wizard to consolidate any Not Sent Purchase Orders from the same Supplier. The consolidation action will combine multiple Purchase Orders into a new single Purchase Order, with new Sub-Line detail contained within. The original Purchase Orders will become invisible and appear to no longer exist in PurchasePlus.
Search for a Supplier
First, select a Supplier that has Purchase Orders you wish to consolidate.
Select a Supplier...
Select Purchase Orders
Select the Purchase Orders that you wish to consolidate.
Purchase Order
Reference
Total
Status
Select
PO1321234
Some Reference
$1,302.00
Not Sent
PO8361166
--
$1,302.00
Not Sent
PO8361198
Fruit and Veg Order
$1,302.00
Not Sent
Get Help with PO Consolidation
Cancel
Consolidate
Consolidation Successful
Successfully Consolidated
PO17223 has been created from your selected Purchase Orders.
View Purchase Order
Close
Successfully Matched
Successfully Matched
INV00012 was successfully matched to PO17234.
Close
Match Invoice to PO172342
Available Invoices
Here you can search for an Invoices to match to this Purchase Order. Only Invoices from the Supplier Zeus Wholesale will appear here, and only those Invoices in an Open, Flagged, Parked or Reconciled state. You can match one Invoice at a time.
Invoice Number
Reference
Invoice Status
Invoice Total
Match
INV000132
Some Reference
Open
$131.12
INV000133
--
Flagged
$131.12
INV000133
--
Parked
$131.12
INV000133
--
Flagged
$131.12
INV000134
--
Reconciled
$131.12
Get Help with Invoice Matching
Cancel
Apply Match
PO172343 is Partly Invoiced
Invoiced Status
Not all items on this Purchase Order have been Invoiced. This means that one or more lines of the Purchase Order has not yet been linked to a corresponding line on a matched Invoice. If there are Invoices already matched to this Purchase Order they will be listed below. You may wish to inspect the Invoices that are already matched to manually link lines, or you can match another Invoice if needed.
Partly Invoiced
Some products on this Purchase Order have been Received.
Already Matched
The following Invoices have been matched to this Purchase Order.
INV000132
$131.12
INV312861
$217.42
Learn More about Invoice Matching
Close
Match Another
PO172343 Invoices
Matched Invoices
The following Invoices have been matched to this Purchase Order.
INV000132
$131.12
INV312861
$217.42
PO172343 is in a Cancelled state and Invoices can no longer be matched to it.
Learn More about Invoice Matching
Close
PO172343 is Received
Received Status
All items on this Purchase Order have been fully Received. This means that the Ordered Quantity of each Purchase Order line has been marked as Received on one or more Receiving Notes. The Receiving Notes are shown below.
Received
Receiving Notes
The following Receiving Notes have already been created against this Purchase Order. You can create another Receiving Note using the button below.
Receiving Note
Status
GR000012
Draft
GR000013
Received
Learn More about Receiving Goods
Close
Create Another
PO172343 is Invoiced
Invoiced Status
All items on this Purchase Order have been fully Invoiced. This means that each line of the Purchase Order has been linked to a corresponding line on one or more of the matched Invoices shown below.
Invoiced
Already Matched
The following Invoices have been matched to this Purchase Order.
INV000132
$131.12
INV312861
$217.42
Learn More about Invoice Matching
Close
Match Another
PO172343 is Not Invoiced
Invoiced Status
None of the items on this Purchase Order have been Invoiced. This means that none of the Purchase Order lines have been linked to a corresponding line on a matched Invoice. If there are Invoices already matched to this Purchase Order they will be listed below. You may wish to inspect the Invoices that are already matched to manually link lines, or you can match another Invoice if needed.
Not Invoiced
The Invoiced status is unknown.
Already Matched
The following Invoices have been matched to this Purchase Order.
There are no Invoices matched to this Purchase Order
Learn More about Invoice Matching
Close
Match Another
PO172343 Invoices
Invoiced Status
The Invoiced status of this Purchase Order is unknown. This suggests that there is an error with the data relating to the Purchase Order or the already matched Invoices shown below, if any.
Unknown
The Invoiced status is unknown.
Already Matched
The following Invoices have been matched to this Purchase Order.
INV000132
$131.12
INV312861
$217.42
Learn More about Invoice Matching
Close
Match Another
PO172343 Invoices
Invoiced Status
All items on this Purchase Order have been fully Invoiced. This means that each line of the Purchase Order has been linked to a corresponding line on one or more of the matched Invoices shown below.
Invoiced
Already Matched
The following Invoices have been matched to this Purchase Order.
INV000132
$131.12
INV312861
$217.42
Learn More about Invoice Matching
Close
Match Another
Filter by Status
Status Filters
Please choose a selection of one or more statuses to include in the filter.
Open
Awaiting Approval
Awaiting Budget Approval
Approved
Declined
Closed
Cancelled
Clear Filter
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Requisition Sort and Filter
Sort By Requisition ID
This column is sortable by Requisition ID Low to High or High to Low. Applying the sort may remove other sort orders. Changes you make here are not saved permanently. Preferences for this view can be saved permanently by visiting the Manage Columns button above the table view.
Low to High
Clear All
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Purchase Orders
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All Purchase Orders
View All Purchase Orders
Consolidation Wizard
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Not Sent
3
Sent
Closed
Cancelled
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Search By Delivery Date
1 Jan 2023
2 July 2023
From Jan 1st 2023
To July 2nd 2023
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Supplier
Filter by Received Status
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Not Received
Show Purchase Orders with zero products Received
Partly Received
Show Purchase Orders with some but not all products Received
Received
Show Purchase Orders with all products Received
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Not Invoiced
Show Purchase Orders with zero products Invoiced
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Show Purchase Orders with some but not all products Invoiced
Invoiced
Show Purchase Orders with all products Invoiced
Filter by Matched Invoices
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Do not filter apply a filter on the number of matched Invoices.
At least one matched Invoice
Show only Purchase Orders that have at least one Invoice matched to them.
No matched Invoices
Show only Purchase Orders that have no Invoice matched to them.
Filter by Receiving Notes
Show All
Do not filter apply a filter on the number of Receiving Notes.
At least one Receiving Note
Show only Purchase Orders that have at least one Draft or Received Receiving Note.
No Receiving Notes
Show only Purchase Orders that have no Draft or Received Receiving Notes.
20 Rows per Page
Page 1
Manage Columns
Purchase Order
Supplier
Account Code
Requisition
Status
Received
Invoiced
Delivery Date
Receipts
Invoices
Send
Total
More
P0172342
Zeus Wholesale
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017234
Sent
Not Received
No products on this Purchase Order have been Received.
Not Invoiced
No products on this Purchase Order have been Invoiced.
12th June 2022
Click to create a Goods Receiving Note
Click to match an Invoice to this Purchase Order.
This Purchase Order has been marked as Sent and 1 Electronic Send Event is recorded.
1
All items in this Invoice line have been marked as received on the linked Purchase Order line.
$817.19
Tax Inclusive
P0172343
Zeus Wholesale
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017234
Closed
Received
All products on this Purchase Order have been Received.
Invoiced
All Products on this Purchase Order have been Invoiced.
12th June 2022
2
4 Receiving Notes have been created against this Purchase Order. Click to view details.
2
INV000032, INV916611 already matched, click to view details.
This Purchase Order has been marked as Sent and 0 Electronic Send Events are recorded.
0
All items in this Invoice line have been marked as received on the linked Purchase Order line.
$1,128.93
Tax Inclusive
P0172344
Freshfood Australia
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017235
Sent
Not Received
No products on this Purchase Order have been Received.
Partly Invoiced
Some products on this Purchase Order have been Received.
12th June 2022
Click to create a Goods Receiving Note.
2
INV000032, INV916611 already matched, click to view details.
This Purchase Order has been marked as Sent but at least 1 Electronic Send Event has failed.
2
All items in this Invoice line have been marked as received on the linked Purchase Order line.
$3,934.29
Tax Inclusive
P0172345
OzClean Supplies
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017236
Sent
Not Received
No products on this Purchase Order have been Received.
Not Invoiced
No products on this Purchase Order have been Invoiced.
12th June 2022
Click to create a Goods Receiving Note
Click to match an Invoice to this Purchase Order.
This Purchase Order has been marked as Sent and 1 Electronic Send Event is recorded.
1
All items in this Invoice line have been marked as received on the linked Purchase Order line.
$112.28
Tax Inclusive
P0172346
Freshfood Australia
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017237
Not Sent
Not Received
No products on this Purchase Order have been Received.
Partly Invoiced
Some products on this Purchase Order have been Received.
12th June 2022
1
1 Receiving Notes have been created against this Purchase Order. Click to view details.
7
INV000032, INV916611 already matched, click to view details.
Click to mark the Purchase Order as Sent, and send the Purchase Order to the Supplier.
$112.28
Tax Inclusive
P0172347
Freshfood Australia
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017237
Cancelled
Not Received
No products on this Purchase Order have been Received.
Not Invoiced
No products on this Purchase Order have been Invoiced.
12th June 2022
2
2 Receiving Notes have been created against this Purchase Order. Click to view details.
2
INV000032, INV916611 already matched, click to view details.
Click to mark the Purchase Order as Sent, and send the Purchase Order to the Supplier.
$112.28
Tax Inclusive
P0172348
Single Supplier
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017237
Not Sent
Unknown
The Received status is unknown.
Unknown
The Invoiced status is unknown.
12th June 2022
Click to create a Goods Receiving Note
Click to match an Invoice to this Purchase Order.
Click to mark the Purchase Order as Sent, and send the Purchase Order to the Supplier.
$112.28
Tax Inclusive
P0172349
Zeus Wholesale
Kitchen
Other - 3192827
You have a Pay Before Delivery relationship with this Supplier
PR017237
Sent
Received
All products on this Purchase Order have been Received.
Invoiced
All Products on this Purchase Order have been Invoiced.
12th June 2022
2
2 Receiving Notes have been created against this Purchase Order. Click to view details.
2
INV000032, INV916611 already matched, click to view details.
This Purchase Order has been marked as Sent and 1 Electronic Send Event is recorded.
1
All items in this Invoice line have been marked as received on the linked Purchase Order line.
$112.28
Tax Inclusive
Hotel Plus Restock Order
PO172342
$817.19
Total (Including Tax)
Supplier
Zeus Wholesale
Status
Sent
Received
Received
Invoiced
Invoiced
Delivery Date
12th June 2022
Requisition
PR01724
Account Code
Kitchen Other - 3192827
Matched Invoices
1
INV000032, INV916611 already matched, click to view details.
Send Purchase Order
Purchase Order has been Marked as Sent
View Purchase Order
20 Rows per Page
Showing 1 to 8 of 8
Hotel Plus Restock Order
PO172342
$817.19
Total (Including Tax)
Supplier
Zeus Wholesale
Status
Sent
Received
Received
Invoiced
Invoiced
Delivery Date
12th June 2022
Requisition
PR01724
Account Code
Kitchen Other - 3192827
Matched Invoices
1
INV000032, INV916611 already matched, click to view details.
Send Purchase Order
Purchase Order has been Marked as Sent
View Purchase Order