INV017234 Operational Approval History
Operational Approval History
A record of each of the users who have provided Operational Approval of this Invoice is shown below. If you have the permission, you can provide an additional approval using the Approve button below.
Approving User
Time and Date
Sunny Sun
9:10am July 2nd 2023
Peter Hubbard
10:15am July 2nd 2023
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Operationally Approve
Linked Invoice Line
This Invoice line is already linked to a Purchase Order line. If you need to, you can update the link by linking it to another available Purchase Order line, or you can Unlink the line completely.
Selected Invoice Line
Details of the selected Invoice line.
Invoice Line
Quantity
Unit Price
Tax %
Link
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
1
$131.12
10%
Linked Purchase Order Line
Details of the linked Purchase Order line.
Purchase Order Line
Quantity
Unit Price
Tax %
Link
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
1
$131.12
10%
Tork 2-Ply Toilet Roll
Carton of 6
3
$1.92
10%
Unlink Line
Cancel
Update Link
Invoice Line Linking Not Available
There is no Purchase Order matched to this Invoice, so you cannot link any Invoice lines yet. Please use the Find and Match button at the top of the Invoice to match a Purchase Order to this Invoice to enable Invoice line linking.
Selected Invoice Line
A preview of the Invoice line that you will be linking.
Invoice Line
Quantity
Unit Price
Tax %
Link
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
1
$131.12
10%
Available Purchase Order Lines
Select a Purchase Order line to link to this Invoice line. The lines below are those from the matched Purchase Order that are not yet linked to a line on this Invoice. Take care when linking lines as this action cannot be undone.
There is no Purchase Order matched to this Invoice
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Link Invoice Line
When a Purchase Order is matched to an Invoice, PurchasePlus will automatically link each Purchase Order line to an Invoice line when it can find a logical match. When PurchasePlus can't automatically link a line, you can manually link the line below.
Selected Invoice Line
A preview of the Invoice line that you will be linking.
Invoice Line
Quantity
Unit Price
Tax %
Link
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
1
$131.12
10%
Available Purchase Order Lines
Select a Purchase Order line to link to this Invoice line. The lines below are those from the matched Purchase Order that are not yet linked to a line on this Invoice. Once linked, you can change or unlink the line if needed.
Purchase Order Line
Quantity
Unit Price
Tax %
Link
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
1
$131.12
10%
Tork 2-Ply Toilet Roll
Carton of 6
3
$1.92
10%
// example empty state of above area when no lines are available.
There are no available Purchase Order lines
Get Help Linking Invoice Lines
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Apply Link
Match Purchase Order to INV000123
PurchasePlus will automatically match a Purchase Order to a Paperless Invoice when it finds a logical match. You may need to manually match a Purchase Order to a Paperless Invoice because the Supplier did not add the Purchase Order number to the Invoice when they sent it to you via PurchasePlus. If the Invoice was manually created, the Purchase Order must also be manually matched.
Available Purchase Orders
Here you can search for a Purchase Order to match to this Invoice. PurchasePlus will auto-match Purchase Orders Only Purchase Orders from the Supplier Zeus Wholesale will appear here, and we're only showing Purchase Orders that are currently in a Not Sent, or Sent state. Click a Purchase Order to open it in a new tab if you'd like to view the Purchase Order contents.
Purchase Order
Reference
Status
Total
Match
PO17234
Some Reference
Sent
$131.12
PO17234
Some Reference
Sent
$131.12
PO17234
Some Reference
Sent
$131.12
Get Help
Cancel
Apply Match
Line Flags
Line Overview
A summary of the Invoice line.
Tork 2Ply Toilet Roll
Carton of 6
Line Flags
The Line Flags that are relevant for this Invoice Line are shown below in a Pass or Fail state for your information. This is helpful to identify issues that may be present on this Invoice Line. The Invoice can be approved whether there are failed flags present or not.
Linked Purchase Order Line
Pass
This flag checks if the Invoice has been matched to a Purchase Order, and if the Invoice Line has been linked to Purchase Order Line. Use the Link button on the Invoice Line to manually link the Invoice Line to a Purchase Order Line.
Purchase Order
The Purchase Order that has been matched to this Invoice.
PO123465
Linked Line
The Purchase Order Line that this Invoice Line has been linked to.
Maisfruta Acai with Guarana
Update
Ordered Quantity
Pass
This flag checks if the Invoice Quantity is greater than the Purchase Order Quantity. Please note that when an Invoice Line is linked to a Purchase Order Line, the Invoice Quantity will be the total quantity of all Invoice Lines linked to that Purchase Order Line.
Invoiced Quantity
If this Invoice Line is linked to a Purchase Order Line, this is the total quantity of all Invoice Lines linked to the Purchase Order line.
4
Ordered Quantity
If this Invoice line is linked to a Purchase Order line, this is the Quantity shown on the linked Purchase Order line.
3
Update
Quantity Variance
The difference between the Invoiced Quantity and the Ordered Quantity.
1
Threshold
The Line Quantity tolerance threshold set by your Organisation.
0.1
Received Quantity
Fail
This flag checks if the Invoice Quantity is greater than the Quantity marked as Received on each of the Goods Receiving Notes that belong to the linked Purchase Order. Please note that when an Invoice Line is linked to a Purchase Order Line, the Invoice Quantity will be the total quantity of all Invoice Lines linked to that Purchase Order Line.
Invoiced Quantity
If this Invoice Line is linked to a Purchase Order Line, this is the total quantity of all Invoice Lines linked to that Purchase Order Line.
4
Received Quantity
If this Invoice Line is linked to a Purchase Order Line, this is the Quantity of the Purchase Order Line that has been marked as Received on all Receiving Notes that belong to the Purchase Order.
3
Update
Quantity Variance
The difference between the Invoiced Quantity and the Received Quantity.
1
Threshold
The Line Quantity tolerance threshold set by your Organisation.
0.1
Unit Price
Fail
This flag checks if the difference between the Unit Price on the Invoice Line, and the Unit Price on the Linked Purchase Order Line exceeds your Organisation’s threshold.
Invoice Unit Price
The Unit Price of the Invoice Line as shown on this Invoice.
$2.00
PO Unit Price
If this Invoice line is linked to a Purchase Order line, this is the Unit Price shown on the linked Purchase Order line.
$1.00
Update
Unit Price Variance
The difference between the Invoice Unit Price and the Purchase Order Unit Price.
$1.00
Threshold
The Line Unit Price tolerance threshold set by your Organisation.
$0.01
Line Total
Fail
This flag checks if the difference between the Current Total of the Invoice Line, and the Original Total of the Invoice Line exceeds your Organisation’s threshold. The Original Line Total was recorded when the PDF Invoice was scanned via your Paperless Invoicing Inbox. This flag can be important to indicate when an Invoice Line Total does not match the Line Total that was scanned on the PDF Original.
Current Line Total
The Current Total of the Invoice Line as calculated from the Quantity, Unit Price and Tax Percentage.
$8.00
Original Line Total
The Original Total of the Invoice Line that was recorded when the Invoice was created.
$80.00
Update
Line Total Variance
The difference between the Current Total of the Invoice line and the Original Total of the Invoice Line.
$72.00
Threshold
The Line Total tolerance threshold set by your Organisation.
$0.00
Get Help with Invoice Lines
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Invoice Line Info
Here you can browse detailed information relating to this Invoice line. This can be useful to understand the Linked and Received status of the line, and understand any variances between Invoice price and Purchase Order price.
Line Overview
A summary of the Invoice line.
Tork 2Ply Toilet Roll
Carton of 6
$2.34
Plus 10% Tax
Linked Status
The Linked status indicates if the Invoice line is linked to a Purchase Order line.
Linked
Received Status
The Received status indicates if the Total Received Quantity is equal to or greater than the Total Invoiced Quantity.
Received
Invoice Line Quantity
The quantity shown on the Invoice line of this Invoice.
3
Total Invoiced Quantity
If this Invoice line is linked to a Purchase Order line, this is the total quantity of all Invoice lines linked to the Purhcase Order line.
3
PO Line Quantity
If this Invoice line is linked to a Purchase Order line, this is the Quantity shown on the linked Purchase Order line.
3
Update
Total Received Quantity
The Quantity that has been marked as received on one or more Receiving Notes associated to the linked Purchase Order.
Receive Goods
3
Quantity Variance
The difference between the total Quantity of all linked Invoice lines, and the total Received Quantity on all Receiving Notes associated to the Invoice line.
Receive Goods
0
No Variance
Invoice Unit Price
The tax exclusive Unit Price on the  Invoice line.
Receive Goods
$2.34
Invoice Tax %
The Tax Percentage on the Invoice line that will be added to the Invoice Unit Price.
Receive Goods
10%
PO Unit Price
If this Invoice line is linked to a Purchase Order line, this is the tax exclusive Unit Price on the  linked Purchase Order line.
Receive Goods
$2.34
PO Tax %
If this Invoice line is linked to a Purchase Order line, this is the Tax Percentage on the Purchase Order line that is added to the Purchase Order Unit Price.
Receive Goods
10%
Unit Price Variance
If this Invoice line is linked to a Purchase Order line, this is the difference between the Invoice line Unit Price and the Unit Price on the linked Purchase Order line.
Receive Goods
$0.00
No Variance
Purchase Order Line
Details of the Purchase Order line linked to this Invoice line. An Invoice line can only be linked to a single Purchase Order line.
PO172534
Tork 2Ply Toilet Roll
Carton of 6
$2.34
Plus 10% Tax
Purchase Order
The Purchase Order that is matched to this Invoice.
PO172354
Ordered Quantity
The Quantity shown on the linked Purchase Order line.
3
Update
Received Quantity
The Quantity that has been marked as received on one or more Receiving Notes.
Receive Goods
3
Unit Price
The tax exclusive Unit Price on the  linked Purchase Order line.
Receive Goods
$2.34
Tax %
The Tax Percentage on the Purchase Order line that is added to the Purchase Order Unit Price.
Receive Goods
10%
Receiving Note Lines
Details of the Goods Receiving Note lines that relate to this Invoice line.
GR00001
Receiving Note
The Receiving Note document that includes this Receiving Note line.
GR000001
Received By
The user who created the Receiving Note.
Sunny Sun
Received On
The date and time that the Receiving Note was submitted.
12 July 9:34am
Received Qty
The quantity recorded as received on the Receiving Note line.
1
Update
Receiving Unit Price
The tax exclusive Unit Price recorded on the Receiving Note line.
Receive Goods
$2.34
Receiving Total Value
The total value of the Receiving line, recorded on the Receiving Note. It is the Receiving Quantity multiplied by the Receiving Unit Price.
Receive Goods
$2.34
Receive to Inventory
Indicates if the Receiving Note line was Received to an Inventory Stock Location.
Receive Goods
Yes
Stock Location
The Stock Location that the items were received to, if the Receiving Note was Received to Inventory.
Receive Goods
Warehouse B
Stock Item
The Stock Item that the item was received against.
Receive Goods
Toilet Rolls
Count By
The count by value set on the Stock Item. This is used to calculate the Receiving Unit Count.
Receive Goods
Rolls
Receiving Unit Count
Using the Count By property, the Receiving Unit Count shows how many individual units were added to the Stock Item as a result of the Receiving Event.
Receive Goods
6
Receiving Unit Value
This is the total Receiving Line value, divided by the Receiving Unit Count. It shows the individual Unit Value that was recorded on the Stock Item as a result of the Receiving Event.
Receive Goods
$0.39
Receiving Transfer
If the Receiving Note was Received to an Inventory Stock Location, a link to the Receiving Transfer Note will be shown here.
Receive Goods
TX000001
GR00002
Receiving Note
The Receiving Note document that includes this Receiving Note line.
GR000001
Received By
The user who created the Receiving Note.
Sunny Sun
Received On
The date and time that the Receiving Note was submitted.
13 July 11:27am
Received Qty
The quantity recorded as received on the Receiving Note line.
2
Update
Receiving Unit Price
The tax exclusive Unit Price recorded on the Receiving Note line.
Receive Goods
$2.34
Receiving Total Value
The total value of the Receiving line, recorded on the Receiving Note. It is the Receiving Quantity multiplied by the Receiving Unit Price.
Receive Goods
$4.68
Receive to Inventory
Indicates if the Receiving Note line was Received to an Inventory Stock Location.
Receive Goods
Yes
Stock Location
The Stock Location that the items were received to, if the Receiving Note was Received to Inventory.
Receive Goods
Warehouse B
Stock Item
The Stock Item that the item was received against.
Receive Goods
Toilet Rolls
Count By
The count by value set on the Stock Item. This is used to calculate the Receiving Unit Count.
Receive Goods
Rolls
Receiving Unit Count
Using the Count By property, the Receiving Unit Count shows how many individual units were added to the Stock Item as a result of the Receiving Event.
Receive Goods
12
Receiving Unit Value
This is the total Receiving Line value, divided by the Receiving Unit Count. It shows the individual Unit Value that was recorded on the Stock Item as a result of the Receiving Event.
Receive Goods
$0.39
Receiving Transfer
If the Receiving Note was Received to an Inventory Stock Location, a link to the Receiving Transfer Note will be shown here.
Receive Goods
TX000001
Invoice Sub-Lines
Details of each Sub-Line that this Invoice Line contains. Each Invoice Line has one or many Sub-Lines. Sub-Lines are used to record the Invoice Line as a Debit or Credit across different Departments or Account Codes. Sub-Lines can also contain additional information such as a custom Reference or Description and other custom fields that are relevant to your Organisation.
Sub-Line 1
Line ID
Your organisation has tagged this Supplier as a Preferred Supplier
12384798571
Debit or Credit
Your organisation has tagged this Supplier as a Preferred Supplier
Debit
Quantity
Your organisation has tagged this Supplier as a Preferred Supplier
2
Unit Price
Your organisation has tagged this Supplier as a Preferred Supplier
$2.34
Tax %
Your organisation has tagged this Supplier as a Preferred Supplier
10%
Update
Unit Tax
Your organisation has tagged this Supplier as a Preferred Supplier
$0.23
Update
Total Excluding Tax
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$4.68
Total Tax
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$5.14
Total Including Tax
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$5.14
Reference
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
Tork 2Ply Carton of 6
Description
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
Tork 2Ply Carton of 6
Department
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
Kitchen
Account
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
0032441
Custom Field 1
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
--
Custom Field 2
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
--
Custom Field 3
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
--
Custom Field 4
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
--
Custom Field 5
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
--
Sub-Line 2
Line ID
Your organisation has tagged this Supplier as a Preferred Supplier
12384798571
Quantity
Your organisation has tagged this Supplier as a Preferred Supplier
Sunny Sun
Unit Price
Your organisation has tagged this Supplier as a Preferred Supplier
$2.34
Unit Tax
Your organisation has tagged this Supplier as a Preferred Supplier
$0.23
Update
Journal Description
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
Tork 2Ply Carton of 6
Department
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
Kitchen
Account
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
0032441
Debit
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$2.57
Credit
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$0.39
Tax
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$0.23
Reference
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
Test
Membership
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
--
Other Linked Invoice Lines
If this Invoice is matched to a Purchase Order, and more than one Invoice has been matched to that Purchase Order, there may be other Invoice lines that are linked to the same Purchase Order line. If this is the case, other linked Invoice lines will appear here. This can be helpful to understand when multiple Invoices are sent by the Supplier for a single Purchase Order.
INV000124
Tork 2Ply Toilet Roll
Carton of 6
$2.34
Plus 10% Tax
Invoice
The other Invoice that includes the same linked Invoice line.
INV000124
Invoice Line Quantity
The quantity shown on the Invoice line of this other Invoice.
3
Invoice Unit Price
The tax exclusive Unit Price on the  Invoice line of this other Invoice.
Receive Goods
$2.34
Invoice Tax %
The Tax Percentage on the Invoice line that will be added to the Invoice Unit Price.
Receive Goods
10%
Get Help with Invoice Lines
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Edit Send Purchase Orders
Send Purchase Orders to Suppliers?
Decide if you'd like a Purchase Order to be sent to each Supplier once the Requisition has been fully approved, and the Purchase Orders are marked as Sent. If you leave this option un-checked, Purchase Orders will still be generated for each Supplier, but they will not be electronically sent to the Supplier, even when the Purchase Order is marked as Sent. There may be reasons why you don't need the Supplier to receive it, for example you may have phoned ahead and placed your order and you don't wish to send the Supplier a duplicate order.
Send Purchase Orders
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Edit Delivery Details
Delivery Address
Select a delivery address from the list below. Additional delivery addresses can be added by an administrator at your organisation. Please speak with your administrator to request additional delivery addresses.
123 Smith St Sydney NSW 2000 Australia
Delivery Date
Please select the date you'd like to take delivery of this order. This date will be included on all Purchase Orders that are created when this Requisition is submitted and fully approved. The date will be visible to Suppliers and anyone at your organisation.
12
July
2022
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
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Save Changes
PR017254 Settings
Reference
A brief description of the Purchase Requisition. This reference will appear on all Purchase Orders that are created when this Requisition is submitted and fully approved. The reference will be visible to Suppliers and anyone at your organisation.
Fruit and Vegetable Order
Send Purchase Orders to Supplier?
Decide if you'd like a Purchase Order to be sent to each Supplier once the Requisition has been fully approved, and the Purchase Orders are marked as Sent. If you leave this option un-checked, Purchase Orders will still be generated for each Supplier, but they will not be electronically sent to the Supplier, even when the Purchase Order is marked as Sent.
Send Purchase Orders
Delivery Address
Select a delivery address from the list below. Additional delivery addresses can be added by an administrator at your organisation. Please speak with your administrator to request additional delivery addresses.
123 Smith St Sydney NSW 2000 Australia
Delivery Date
Please select the date you'd like to take delivery of this order. This date will be included on all Purchase Orders that are created when this Requisition is submitted and fully approved. The date will be visible to Suppliers and anyone at your organisation.
12
July
2022
Department and Account Code
If applicable, select a Department then an Account code to record this Requisition against. Your organisation may use Department and Account Codes for recording Requisition expenses.
Beverage
030150 - Other
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Journal Entry Out of Balance
Summary
The calculated total of all Journal Entry lines including tax, plus the Delivery Fee total including tax, does not match the Invoice Header Total including tax. The variance of $130.00 is outside of the threshold set by your organisation. You will need to review or update each Journal Entry line, each Invoice line, or the Invoice Total (Ex Tax) value, or the Invoice Tax value.
Journal Entry Calculation
This calculation is used to arrive at the Journal Entry total of $121.00.
Journal Entry Lines Total (Including Tax)
If any Credit Notes have been associated with this Invoice they will appear here.
$130.00
Update
Delivery Fee (Including Tax)
If any Credit Notes have been associated with this Invoice they will appear here.
$21.00
Update
Journal Entry Total (Including Tax)
If any Credit Notes have been associated with this Invoice they will appear here.
$121.00
Update
Invoice Header Calculation
This calculation isused to arrive at the Invoice Header total of $131.00.
Journal Entry Lines Total (Including Tax)
If any Credit Notes have been associated with this Invoice they will appear here.
$120.00
Update
Delivery Fee (Including Tax)
If any Credit Notes have been associated with this Invoice they will appear here.
$11.00
Update
Journal Entry Total (Including Tax)
If any Credit Notes have been associated with this Invoice they will appear here.
$131.00
Update
Variance
The difference between the two values shown above.
Variance
If any Credit Notes have been associated with this Invoice they will appear here.
$30.00
Update
Close
Save Changes
Update Values
Update Values
Here you can update the values within the Invoice that are directly editable. The Invoice lines appear here to show the calculated sum of each Invoice line, but these values only update when a change is made to an Invoice line. You can update the Delivery Fee fields, the Adjustment fields and you can also update the Invoice totals, or use the calculate option to pre-fill these values automatically. You can approve an Invoice when the totals do not add to the sum of each part, but it is not recommended.
Item
Ex Tax Total
Tax
Total
Invoice Lines
These values show the calculated total of all of the Invoice Lines. These values are updated automatically if a change is made to any of the Invoice Lines. They cannot be updated here.
$
100.00
$
10.00
$
110.00
Delivery Fees
These values are use to show the Delivery Fees applicable on the Invoice, if any. These values are set when the Invoice is created and you can make changes to these values here if needed.
$
10.00
$
1.00
$
11.00
Adjustments
These values can be used to make fine adjustments to the Invoice value if necessary, for example to resolve a rounding error.
$
0.00
$
0.00
$
0.00
Totals
These values should be equal to the sum of all of the Invoice parts above. These values are set when the Invoice is created, and you can manually adjust them here or use the auto-calculate option to pre-fill the fields with the sum of the values above.
Calculate
$
110.00
$
3.00
$113.00
Variance
The variance shows the differences between the total values and the calculated values. For the Invoice to be balanced the variance should be zero in all of these fields. You can edit the values in the fields above to make the Invoice totals balance and achieve a variance of zero.
No Variance
$
-78.00
$
-8.00
Cancel
Apply Updates
Update Invoice Line
Masterfoods 100s & 1000s
925g Jar | Each of 1
Unit Price
Set the quantity for this product on the Invoice line.
QTY
4
Unit Price
Set the price for this product on Invoice line. The price is exclusive of tax, and the tax percentage to be added to the price is managed in the field below.
AUD
$4.19
Tax Percentage
Set the tax percentage for this product on the Invoice line. The tax percentage is the amount that will be added to the tax exclusive unit price above.
Tax %
10
Cancel
Apply Update
Edit Reference
Reference
A brief description of the Purchase Requisition. This reference will appear on all Purchase Orders that are created when this Requisition is submitted and fully approved. The reference will be visible to Suppliers and anyone at your organisation.
Fruit and Vegetable Order
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
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Save Changes
PR017254 Settings
Reference
A brief description of the Purchase Requisition. This reference will appear on all Purchase Orders that are created when this Requisition is submitted and fully approved. The reference will be visible to Suppliers and anyone at your organisation.
Fruit and Vegetable Order
Send Purchase Orders to Supplier?
Decide if you'd like a Purchase Order to be sent to each Supplier once the Requisition has been fully approved, and the Purchase Orders are marked as Sent. If you leave this option un-checked, Purchase Orders will still be generated for each Supplier, but they will not be electronically sent to the Supplier, even when the Purchase Order is marked as Sent.
Send Purchase Orders
Delivery Address
Select a delivery address from the list below. Additional delivery addresses can be added by an administrator at your organisation. Please speak with your administrator to request additional delivery addresses.
123 Smith St Sydney NSW 2000 Australia
Delivery Date
Please select the date you'd like to take delivery of this order. This date will be included on all Purchase Orders that are created when this Requisition is submitted and fully approved. The date will be visible to Suppliers and anyone at your organisation.
12
July
2022
Department and Account Code
If applicable, select a Department then an Account code to record this Requisition against. Your organisation may use Department and Account Codes for recording Requisition expenses.
Beverage
030150 - Other
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
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Save Changes
Invoice is Flagged
The status of the Invoice has been updated to Flagged. There may be a variety of reasons why the Invoice has been Flagged, and you will now be able to visit the Flags tab of the Invoice to inspect each of the Flag reasons. You may also find Flags on each Invoice line. A Flagged Invoice requires both Financial and Operational Approval by one or more users at your organisation. You may begin resolving each of the Flags, but the Flags do not need to be resolved prior to approval being granted.
Okay, Got It
Financial Approval Granted
You have successfully granted Financial Approval for this Invoice and now an Operational Approval is required. The Invoice will remain in the Flagged state until this Operational Approval is granted. When both an Operational Approval and a Financial Approval have been granted, the Invoice will progress to a Reconciled state.
Okay, Got It
Invoice is Reconciled
You have successfully granted Operational Approval for this Invoice and the Invoice has been updated to Reconciled. Changes can no longer be made to the Invoice while it is in a Reconciled state. You may wish to mark the Invoice as Ready for Processing, and this will place the Invoice into your PurchasePlus Accounts Payable Hub, ready to be processed. Once the Invoice has been exported from Accounts Payable Hub to your external Accounting system it will be automatically marked as Processed.
Okay, Got It
Invoice is Open
The status of the Invoice has been updated to Open. While in an Open state, the Invoice can be edited. If the Invoice Type is PDF, meaning it was created via PurchasePlus Paperless Invoicing, you will only be able to edit some parts of the Invoice. If the Invoice Type is Manual, meaning it was manually created by a user here in PurchasePlus, you will be able to edit all parts of the Invoice. When you are done making changes, you can mark the Invoice as Complete, to progress it to a Flagged or Reconciled state.
Okay, Got It
Invoice is Parked
The status of the Invoice has been updated to Parked. While in a Parked state, the Invoice cannot be edited. A Parked state is useful to indicate that the Invoice is not ready to be worked on or Completed. When you are ready to continue working on the Invoice, you can update the status to Open.
Okay, Got It
Invoice is Reconciled
The status of the Invoice has been updated to Reconciled. The Reconciled state means there were no Flags raised and the Invoice was automatically approved. Changes can no longer be made to the Invoice while it is in a Reconciled state. You may wish to mark the Invoice as Ready for Processing, and this will place the Invoice into the Ready for Processing pool to be picked for a processing task in your PurchasePlus Accounts Payable Hub. Once an Invoice has been exported from Accounts Payable Hub to your external Accounting system it will be automatically marked as Processed.
Okay, Got It
Flag Warning
There are no Receiving Notes recorded against this Invoice. In PurchasePlus, an Invoice can have Receiving Notes via a matched Purchase Order, to enable your organisation to check if each Invoice line has been requested, approved, ordered and received. It is not mandatory for the Invoice to have Receiving Notes recorded against it prior to prior to approving the Invoice for processing.
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Flag Warning
There is no Purchase Order matched to this Invoice. In PurchasePlus, an Invoice can have a Purchase Order matched to it to enable your organisation to check if each Invoice line has been requested, approved, ordered and received. It is not mandatory to match a Purchase Order to an Invoice prior to approving the Invoice for processing.
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Invoices
Zeus Wholesale
INV000123
Product Summary
$121.00
INV000123 Fruit and Vegetable Order
Show or Hide Details
View PDF Original
View Related Documents
Invoice Number
The number used to identify this Invoice document.
INV000123
Update
Invoice Date
The Invoice Date recorded on the Invoice.
INV000123
Update
Reference
The reference that appears on the Purchase Order that has been matched to this Invoice.
Fruit and Veg Order
Update
Status
The current status of the Invoice. Click the status to see an explanation of each status type.
Flagged
PDF Copy
If this Invoice was created via Paperless Invoicing, a PDF copy of the Invoice will be available here.
Download PDF
Invoice Type
If the Invoice was manually created the Invoice type will be "Manual". If the Invoice was created via Paperless Invoicing, the Invoice type will be "PDF".
PDF
Purchaser
The Purchasing Organisation that this Invoice is made out to.
Example Organisation
Department
The Department that this Invoice expense will be recorded against. Use Journal Entries if you with to record Invoice line expenses to a different Department.
Kitchen
Update
Account Code
The account code that this Invoice expense will be recorded against. Use Journal Entries if you with to record Invoice line expenses to a different Account Code.
00001111
Update
Supplier
The Supplier that sent the Invoice.
Zeus Wholesale
Delivery Fee (Ex Tax)
The Delivery Fee excluding tax. You can make changes to this value here if needed.
$10.00
Update
Delivery Fee Tax
The tax amount that will be added to the Delivery Fee. You can make changes to this value here if needed.
$1.00
Update
Invoice Total (Ex Tax)
This value should be equal to the total of all of the Invoice Lines excluding tax, plus the Delivery Fee excluding tax. You can make changes to this value here if needed.
$110.00
Update
Total Tax
The total tax amount of the Invoice. This should equal the total of the tax on each Invoice Line, plus the Delivery Fee Tax.
$11.00
Update
Invoice Total
The Total value of the Invoice, including tax. This value is calculated from the two values above.
$121.00
Purchase Order
The Purchase Order that has been matched to this Invoice, if any. An Invoice must have a Purchase Order matched to it before it can be reconciled.
PO17234
Update
Receiving Notes
The Goods Receiving Notes that are associated to this Invoice via the matched Purchase Order.
GR00001
Update
Credit Notes
If any Credit Notes have been associated with this Invoice they will appear here.
--
Update
Invoice ID
The unique identifier for this Invoice in the PurchasePlus system.
24777181
Update
Not Balancing
Invoice is Out of Balance
Update Values
Invoice Lines
These values show the calculated total of all of the Invoice Lines. These values are updated automatically if a change is made to any of the Invoice Lines.
Excluding Tax
$100.00
Tax
$10.00
Delivery Fees
These values are use to show the Delivery Fees applicable on the Invoice, if any. These values are set when the Invoice is created and you can make changes to these values by clicking the Update Totals button above.
Excluding Tax
$10.00
Tax
$1.00
Adjustments
These values can be used to make fine adjustments to the Invoice value if necessary, for example to resolve a rounding error. You can make changes to these values by clicking the Update Totals button above.
Excluding Tax
$0.00
Tax
$0.00
Totals
These values should be equal to the sum of all of the Invoice parts above. These values are set when the Invoice is created, and they do not recalculate automatically. You can make changes to these values by clicking the Update Totals button above.
Total Excluding Tax
$110.00
Total Tax
$3.00
Invoice Total
$113.00
Invoice Total Out of Balance
The sum of the Invoice parts does not balance with the Invoice Total
There is no Purchase Order matched to this Invoice
Find and Match
Goods are Not Received
0 of 48 Goods Received
Receive Goods
There is no Department or Account Code defined on this Invoice
Add or Update
There is no Tax Code defined on this Invoice
Add Tax Code
There is no Reference defined on this Invoice
Add Reference
There is no Supplier Number defined on the Supplier
View and Update
Operational Approval has been Granted by Sunny Sun and Peter Hubbard
Already Approved by:
‍
Sunny Sun
9:15am July 12th 2023

Peter Hubbard
10:20am July 12th 2023
2
Financial Approval is Required
Approve
This Invoice has not yet been granted Financial Approval. Click to Approve.
--
This Invoice has not yet been granted Operational Approval, but you are not permitted to grant it.
This Invoice is Flagged
Flagged
Invoice Lines
Flags
5
All items in this Invoice line have been marked as received on the linked Purchase Order line.
Settings
Comments
Purchase Orders
Receiving Notes
Attachments
Credit Notes
Journal Entries
INV000123 Lines
Zeus Wholesale
View Supplier Details
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
$91.58
Plus 10% Tax
Click to remove this product from the Requisition.
Click to remove this product from the Requisition.
Order Instruction
Please keep chilled below 4 degrees
Department and Account Code
Food and Beverage 0001153
Linked Status
Your organisation has tagged this Supplier as a Preferred Supplier
Linked
Invoiced Status
Your organisation has tagged this Supplier as a Preferred Supplier
Invoiced
Invoice Quantity
Your organisation has tagged this Supplier as a Preferred Supplier
1
PO Quantity
Your organisation has tagged this Supplier as a Preferred Supplier
1
Update
Invoice Unit Price
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$91.58
Invoice Tax %
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
10%
PO Unit Price
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
$91.58
PO Tax %
Your organisation has tagged this Supplier as a Preferred Supplier
Receive Goods
10%
1
Quantity
$91.58
Plus 10% Tax
Minimim Order Value $50. You're $44.85 short of the minimum order value for this Supplier. You can still place the order, but the Supplier may charge additional delivery fees.
Linked
Product
Received
Supplier Code
Info
Flags
Advanced
Quantity
Unit Price
Tax
Total
This Invoice line is already linked to a Purchase Order line.
Maisfruta Acai with Guarana
10kg Bucket | Each of 1
Received
The Total Received quantity of 3 is equal to or greater than the Total Invoiced quantity of 1.
12341234
Click to view detailed information about this Invoice Line
All flag checks on this Invoice line has passed.
Click to view and manage Journal Entry notes.
1
$91.58
10%
$91.58
This Invoice line is already linked to a Purchase Order line.
Chicken Breast
1kg | Each of 1
Received
The Total Received quantity of 3 is equal to or greater than the Total Invoiced quantity of 1.
12341234
Click to view detailed information about this Invoice Line
All flag checks on this Invoice line has passed.
Click to view and manage Journal Entry notes.
4.2
$2.34
10%
$7.02
Multiple Sub-Lines
Invoice Line has Multiple Sub-Lines
This Invoice line is not linked to a Purchase Order line.
Product X
Carton of 6
Not Received
The Total Received quantity is 0 and this is not equal to or greater than the Total Invoiced quantity of 1.
12341234
Click to view detailed information about this Invoice Line
There is no matching purchase order line for this invoice line
Click to view and manage Journal Entry notes.
1
$2.34
10%
$7.02
This Invoice line is already linked to a Purchase Order line.
Another Product
Carton of 6
Partly Received
The Total Received quantity is 2 and this is not equal to or greater than the Total Invoiced quantity of 3.
12341234
Click to view detailed information about this Invoice Line
The Journal Entry values for the Line do not balance with the Invoice Line.
Click to view and manage Journal Entry notes.
3
$2.34
10%
$7.02
This Invoice line is already linked to a Purchase Order line.
Another Product
Carton of 6
Not Received
The Total Received quantity is 0 and this is not equal to or greater than the Total Invoiced quantity of 1.
12341234
Click to view detailed information about this Invoice Line
The Invoice quantity of 5.0 minus the Received quantity of 3.0 exceeds the threshold of 0.0.
Click to view and manage Journal Entry notes.
1
$2.34
10%
$7.02
Minimum Order Value Not Met
Click to add order instruction notes to this product. The instruction will be included on the Purchase Order sent to the Supplier.
Add Order Instruction
Click to add order instruction notes to this product. The instruction will be included on the Purchase Order sent to the Supplier.
Invoice Lines Total (Excluding Tax)
$100.00
Invoice Lines Total Tax
$10.0
Delivery Fees (Excluding Tax)
$10.00
Delivery Fees Tax
$1.00
Adjustments (Excluding Tax)
$0.00
Adjustments Tax
$0.00
Invoice Total (Excluding Tax)
$110.00
Invoice Total Tax
$3.00
Invoice Total
$113.00
Invoice is in Balance
Update Values
Invoice Lines
These values show the calculated total of all of the Invoice Lines. These values are updated automatically if a change is made to any of the Invoice Lines.
Excluding Tax
$100.00
Tax
$10.00
Delivery Fees
These values are use to show the Delivery Fees applicable on the Invoice, if any. These values are set when the Invoice is created and you can make changes to these values by clicking the Update Totals button above.
Excluding Tax
$10.00
Tax
$1.00
Adjustments
These values can be used to make fine adjustments to the Invoice value if necessary, for example to resolve a rounding error. You can make changes to these values by clicking the Update Totals button above.
Excluding Tax
$0.00
Tax
$0.00
Totals
These values should be equal to the sum of all of the Invoice parts above. These values are set when the Invoice is created, and they do not recalculate automatically. You can make changes to these values by clicking the Update Totals button above.
Total Excluding Tax
$110.00
Total Tax
$3.00
Invoice Total
$113.00
The content beneath here is an example of the flags tab
Invoice Lines
Flags
5
All items in this Invoice line have been marked as received on the linked Purchase Order line.
Settings
Comments
Purchase Orders
Attachments
Receiving Log
Credit Notes
Journal Entries
INV000123 Flags
There is no Purchase Order matched to this Invoice
There are no Receiving Notes recorded against this Invoice
Invoice Total does not match Total of Invoice Lines
The variance between Invoiced and Received Line totals exceeds your organisation threshold
One or more of the Invoice Lines are flagged
Invoice Total
If any Credit Notes have been associated with this Invoice they will appear here.
$110.00
Update
Invoice Total
The Goods Receiving Notes that are associated to this Invoice via the matched Purchase Order.
$110.00
Update
Line Total
The Goods Receiving Notes that are associated to this Invoice via the matched Purchase Order.
$110.00
Update
Variance
If any Credit Notes have been associated with this Invoice they will appear here.
$0.00
Invoice Total
If any Credit Notes have been associated with this Invoice they will appear here.
$110.00
Update
Invoice Tax Total
The Goods Receiving Notes that are associated to this Invoice via the matched Purchase Order.
$110.00
Update
Line Tax Total
The Goods Receiving Notes that are associated to this Invoice via the matched Purchase Order.
$110.00
Update
Variance
If any Credit Notes have been associated with this Invoice they will appear here.
$0.00
Invoice Total
If any Credit Notes have been associated with this Invoice they will appear here.
$110.00
Update
Journal Entry Total
This is the total of the Journal Entry lines (including Tax), plus the Delivery Fee (excluding Tax), plus the Delivery Fee Tax. This should be equal the Tax Inclusive total of the Invoice.
Update
$110.00
Invoice Total
The Goods Receiving Notes that are associated to this Invoice via the matched Purchase Order.
Update
$110.00
Variance
If any Credit Notes have been associated with this Invoice they will appear here.
$0.00
Update
Balance Checks
Click to Approve
Invoice Lines Total plus Total Delivery Fees balances with Invoice Total
Click to Approve
Total of Line Tax plus Delivery Tax balances with Invoice Tax
Click to Decline
Total of Journal Entry Lines plus Total Delivery Fees doe not balance with Invoice Total
Click to Approve
The calculated total tax of all invoice lines plus the delivery tax is $31.12 and this does not match the invoice header tax of $11.00
Click to Decline
The calculated journal entry total including tax $313.24 plus the delivery fee total including tax $22.00 not match the invoice header total including tax
Click to Decline
Journal Entries plus Delivery Fees do not match Invoice Total
Click to Decline
Total of Line Tax plus Delivery Tax does not match Invoice Tax
Click to Decline
Invoice Lines Total plus Delivery Total does not match Invoice Total